How do you know that you actually own or are using what you’re being billed for?

Your telecom “inventory” includes all of the items you can see and count, but also:

• Mobile service plans
• Mobile Devices (Cell phones, PDA/Blackberry, AirCards)
• Plain Old Telephone Service (POTS), Switched VPN, Fax, Modem, Off Premise Extension, Remote Call Forwarding , Direct Connect, Switched Voice Long Distance (LD)
• IDSN Basic Rate Interface (BRI) including Service Profile Identifier s
• 56/64k Data circuit
• Conferencing services - Voice, Web or Combination
• DSL, Cable, Dial Up,
• Calling Cards, Paging Devices, Remote Network Access
• Dedicated Voice Service (local & LD), Direct Inbound Dial /Direct Outbound Dial standalone or number ranges, DIOD Trunks, Dedicated Virtual Private Network (VPN), PBX Trunks, Analog Trunks, IDSN Primary Rate Interface (PRI) Usage Tracker, Super Trunk
• Dedicated Toll-free with or without Advanced Features, Switched Toll-free with or without Advanced Features
• ISDN Primary Rate Interface (PRI), SONET, WDMA optical services, T3, T1, Cross Connects, Meet Point, Multipoint circuits
• Frame relay, Asynchronous Transfer Mode (ATM) , Multi-protocol Label Switching (MPLS) Ports, SVCs, PVCs, PVPs
• Managed Network Equipment – PBX, Router, MUX, Extension
• Point to Point Private Lines– Location to location, Access to Location, Access to Access, domestic and international
• Dedicated Internet Access, Ethernet Interconnect, VoIP, Managed Internet Managed Services (MIS)

AND how they are all related…

It can be a monumental, never ending and labor-intensive task keeping track of the equipment and services that comprise your voice and data network.

Attempting to reconcile your inventory with the line items on your invoices often means you take the easy route and just pay the bills hoping the margin of error isn’t too great.

And it’s not just about incorrect invoices

In addition to paying for items that were disconnected long ago or were never installed, there are other serious implications for your business of not having accurate inventory information. By not knowing what services you own and use could mean that you are missing out on opportunities to subscribe to lower cost service options.

Your ability to transition from site-based to presence-based communications or to migrate to MPLS is often delayed until you can collect the accurate inventory information that you need.

How do you get and maintain accurate inventory information?

At Avotus, we provide software and services to make sure you know exactly what is in your communications network. Exactly what you should and should not be paying for. Exactly how you should optimize your assets for best results. Hard-wired, mobile, voice, data, video – we cover it all.

Avotus customers gain all of the process improvements, savings and visibility that come with an inventory that is aligned with billing and usage.

Inventory is the core of Telecom Expense Management

Unlike other companies that provide Telecom Expense Management (TEM) solutions, we believe that collecting accurate inventory information is one of the most crucial components of a successful TEM strategy. For this reason, we don’t rely on just what information the vendors provide because it can be wrong and inaccurate. We create a inventory from all of the information that we can gather – from spreadsheets to invoices to ordering systems. It is then cross checked to verify it is as accurate as possible.

When invoices are received they are validated against inventory to ensure that you are only paying for assets that you own.